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Court Fee Reporting Forms
The OSBI has implemented a new web-based reporting application for court assessed OSBI fees. The intent is to provide a more efficient report method for both the courts and the OSBI.
- The application has the rules built in for the different types of fees and will calculate the amount to be submitted to the OSBI – all that is needed is to select the type of fee and input either the number of fees or the dollar amount collected.
- Through the use of this application, paper reports will no longer be necessary.
- The application allows for multiple users – each court establishes an Administrator for managing the number of users desired.
- Helpful training videos are included on the website to demonstrate the ease of use and answer questions.
For questions regarding the OSBI Fee Reporting website or for User ID & Password, please contact Terry Stine by e-mail at firstname.lastname@example.org or at (405) 879-2653.
Frequently Asked Questions
Monthly reporting is required for AFIS and Forensic fees by both Municipal and County Courts even if there was no activity for the period. Fees are due by the 15th of the following month.
Monthly reporting is required for Laboratory and DNA fees for all County Courts. Municipal Courts report the activity only if fees were collected within reporting month.
A. On-Line Entry can be accessed in the Court Fee Reporting page.
B. Paper Forms: After completing the on-line form, print it out and forward it along with remittance to OSBI to the address indicated at the bottom of the form.
Do not send in-house report forms unless they are formatted with the detail information required.
AFIS, Forensic, Laboratory and DNA fees may be combined in one check. Do not include ODIS fees with Assessment fee payments.
Please make sure to complete all contact information. Indicate the month reported. Please do not staple checks to the forms.
OSBI collects AFIS, Forensic and Laboratory Analysis & DNA fees. Penalty Assessment Fees are collected by CLEET. Link to CLEET website: http://www.cleet.state.ok.us/
On-Line Fees: Enter actual amount collected into the fee entry line in the subtotal field. Paper forms: Partial fee collections should be reported as a decimal. The amount paid is divided by the fee amount to arrive at the number to report using three places to the right of the decimal point; for example: Total Forensic Fees amount collected = $611.23 divided by $5 for each fee = 122.246 fees
The list of civil filing fees allows Court Clerks to charge and retain an Additional Administrative fee of 10% above OSBI's portion to help cover the costs of collecting and apportioning the fees. This is in addition to any court costs directly assessed to the offender.
Karen Nichols, Accounting Supervisor
800-522-8017 ext 2966
Please feel free to contact us with any questions you might have.
Thank you for your collection efforts in support of law enforcement activities.